How Do You Write a Break-Even Analysis in a Business Plan?

A break-even analysis is an important part of any business plan as it helps determine the point at which a business will start to generate profits.

By calculating the break-even point, a business owner can determine how much they need to sell to cover their costs and start making a profit. This information is crucial for planning and decision-making, as it helps business owners understand how much revenue they need to generate to sustain their operations.

In this blog post, we will go over the steps for writing a break-even analysis in a business plan and the key considerations to keep in mind when calculating your break-even point.

Step1: Determine Your Fixed Costs

Before you can begin calculating your break-even point, it is important to identify all of your fixed costs.

Fixed costs are expenses that do not vary with changes in the number of products or services sold, such as rent, salaries, and insurance. These costs need to be accounted for in your break-even analysis as they represent a necessary expense for your business to operate.

To determine your fixed costs, you will need to gather all of your financial documents and review them for any expenses that are consistently the same each month or year. Once you have identified all of your fixed costs, you can add them up to determine your total fixed costs.

Step 2: Determine Your Variable Costs

In addition to fixed costs, it is also important to consider your variable costs in your break-even analysis. Variable costs are expenses that vary with the number of products or services sold, such as materials and labor.

To determine your variable costs, you will need to consider the cost of producing each product or providing each service. This will include the cost of materials, labor, and any other direct costs associated with producing your products or services. Once you have determined your variable costs, you can calculate the total cost of producing a specific number of products or providing a certain number of services.

It is important to note that both fixed costs and variable costs are essential to consider when calculating your break-even point, as they both impact your overall profitability. Understanding the balance between your fixed and variable costs can help you make informed decisions about pricing, production, and other aspects of your business.

Step 3: Determine Your Price Point

Once you have identified your fixed and variable costs, the next step in writing a break-even analysis is to determine your price point. Your price point is the amount of money that you will charge for each product or service that you sell. Determining your price point can be a complex process, as it involves considering a variety of factors such as market demand, competition, and your target audience.

To determine your price point, you will need to consider the value that your products or services offer to your customers, as well as the costs associated with producing and delivering them. You will also need to consider any additional expenses such as marketing and sales, as these will also impact your overall profitability.

By carefully considering all of these factors, you can determine a price point that allows you to cover your costs and generate a profit.

Step 4: Calculate The Break-Even Point

The break-even point is the point at which a company’s total revenues are equal to its total costs, including both fixed and variable costs. To calculate the break-even point, you need to know the fixed costs, the variable costs per unit, and the selling price per unit.

Here is the formula for calculating the break-even point:

Break-even point (units) = Fixed costs / (Selling price per unit - Variable costs per unit)

For example, let’s say a company has fixed costs of $10,000, variable costs per unit of $2, and a selling price per unit of $4. The break-even point for this company would be:

Break-even point (units) = $10,000 / ($4 - $2) = $10,000 / $2 = 5'000 units

This means that the company needs to sell 5,000 units to break even. If it sells fewer than 2,000 units, it will have a loss. If it sells more than 2,000 units, it will have a profit.

It’s important to note that the break-even point is a theoretical concept and may not reflect the actual behavior of a company’s costs and revenues in practice. Factors such as changes in demand, pricing, and production levels can all affect a company’s actual performance.


A break-even analysis is an important tool for understanding the financial health of your business and determining the point at which you will start to generate profits. By calculating your break-even point, you can make informed decisions about pricing, production, and other aspects of your business.

By following the steps outlined above, you can easily write a break-even analysis as part of your business plan and use it to guide your decision-making and planning.

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About the Author
Hi there, I'm James, founder of Melbado. I have over 20 years of experience as a leader and entrepreneur. Recently, I turned to leadership coaching and writing to pass on my knowledge to the next generation. If you have any questions or comments, please contact me via our contact page.


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